Privacy Policy

Privacy Statement & Data Protection

Last Updated: October 2026

At JFS Bookkeeping Services, we are committed to respecting your privacy and protecting any personal or financial information you share with us. This Privacy Statement explains how we collect, use, store, and safeguard your data in accordance with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Ontario privacy guidelines.

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1. Information We Collect

We only collect personal information that is voluntarily provided by you when inquiring about or engaging our professional services. This information may include:

• Contact Identifiers: Name, business name, telephone number, and email address submitted through our website contact form or direct communications.
• Service Details: Information regarding your specific bookkeeping, accounting oversight, sales tax (HST), payroll, or business start-up requirements.
• Engagement Records: Documents, receipts, and ledger files provided during the course of delivering bookkeeping and financial services.

2. Cookies & Technical Logs

Our website utilizes essential session cookies and standard web server technical logs to ensure secure and efficient browsing. Specifically:

• Essential Functionality: Cookies and temporary technical tokens are used strictly to facilitate basic site navigation and enable security features on our contact forms (such as captcha protection against automated spam).
• No Advertising or Cross-Site Tracking: We do not use third-party advertising cookies, behavioral tracking pixels, or remarketing scripts to monitor your browsing activity across other websites.
• Browser Settings: You can choose to disable or block cookies through your browser settings at any time; however, doing so may prevent contact form security validation from functioning properly.

3. How We Use Your Information

Your information is used strictly for professional and administrative purposes, including:

• Responding to consultation requests, phone calls, and form submissions.
• Delivering agreed-upon bookkeeping, accounting, tax compliance, and business setup services.
• Maintaining administrative records for billing, client communication, and ongoing support.

4. Protection & Third-Party Non-Disclosure

We do not sell, rent, trade, or lease client personal information to third parties or marketing agencies under any circumstances.

Your data is kept strictly confidential. Information is only disclosed if required by law (e.g., complying with CRA statutory obligations) or when explicitly authorized by you as part of our engagement (such as acting as your designated representative with the Canada Revenue Agency).

5. Digital & Administrative Security

We employ administrative, physical, and technical safeguards to prevent unauthorized access, loss, or misuse of your information. Website form submissions utilize encrypted transmission protocols and spam-prevention tools (SnapHost) to protect inquiry data in transit.

6. Accessing & Updating Your Information

Under PIPEDA, you have the right to request access to the personal information we hold about you, or to request corrections or updates to your record. If you have questions regarding your privacy or wish to update your contact preferences, please reach out to us directly: